Administrative Assistant - Onsite (US Citizens w/Secret Clearance)

Swingtech; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

15 PTO days

11 paid holidays

Medical Insurance with multiple plans

Dental Insurance

Vision Insurance

Disability coverage

Life Insurance

401k with company match

Annual training budget (1500)

Job summary

Swingtech in the United States (Washington, DC) is seeking an Administrative Assistant to provide comprehensive on-site administrative and office-support services to SBA OCRM personnel and contractor staff. The role requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.

The Administrative Assistant will format and proofread documents, coordinate calendars and meetings, maintain records, support data entry and procurement documentation, and ensure

Qualifications

• High school diploma or equivalent.
• At least two years of administrative, clerical, or office-support experience.
• Experience supporting managers, team leads, or professional personnel.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
• Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
• Excellent organizational, customer-service, and time-management abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to senior, professional, and analytical staff.
• Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.
• Coordinate calendars, meetings, appointments, events, and conference-room requirements.
• Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
• Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
• Conduct administrative research and process specialized records and documents.
• Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
• Support data entry, spreadsheet maintenance, document control, and records reconciliation.
• Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
• Manage incoming and outgoing correspondence and mail.
• Maintain office supplies, forms, and required materials.
• Coordinate with internal offices and external organizations to obtain or verify information.
• Review work products for accuracy, completeness, grammar, formatting, and quality.
• Protect sensitive, confidential, proprietary, and Government information.

Skills

Multitasking

Organizational skills

Customer service

Time management

Data entry accuracy

Education

High school diploma or equivalent

Associate degree in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Electronic records management

Job description

Position Summary

The Administrative Assistant will provide comprehensive onsite administrative, clerical, document-management, scheduling, customer-service, and office-support services to SBA OCRM personnel and contractor staff. The position requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.

Key Responsibilities

• Provide administrative support to senior, professional, and analytical staff.
• Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.
• Coordinate calendars, meetings, appointments, events, and conference-room requirements.
• Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
• Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
• Conduct administrative research and process specialized records and documents.
• Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
• Support data entry, spreadsheet maintenance, document control, and records reconciliation.
• Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
• Manage incoming and outgoing correspondence and mail.
• Maintain office supplies, forms, and required materials.
• Coordinate with internal offices and external organizations to obtain or verify information.
• Review work products for accuracy, completeness, grammar, formatting, and quality.
• Protect sensitive, confidential, proprietary, and Government information.

Minimum Qualifications

• High school diploma or equivalent.
• At least two years of progressively responsible administrative, clerical, or office-support experience.
• Experience supporting managers, team leads, or professional personnel.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
• Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
• Excellent organizational, customer-service, and time-management abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Associate degree in business administration, office administration, or a related field.
• Experience in a Government, financial-services, lending, legal, regulatory, or compliance-driven environment.
• Experience supporting timekeeping, invoice documentation, procurement, budget tracking, or records reconciliation.
• Experience supporting federal onsite operations.
• Business-level Spanish capability.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus
• Flexible work arrangements

Equal Opportunity Employer Minority/Female/Veterans/Disabled