Administrative Assistant - Onsite (US Citizens)

Swingtech; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

15 PTO days

11 paid holidays

Medical Insurance with 3 options (HSA)

Dental Insurance

Vision Insurance

Disability coverage

Life insurance and AD&D

401k with company match

Training budget

Referral bonus

Job summary

Swingtech delivers IT and professional support services to federal and intelligence clients and seeks an Administrative Assistant onsite in Washington, DC. The role supports SBA OCRM personnel and contractor staff with documents, scheduling, and complex inquiries, requiring independent judgment and multi-tasking.

Ideal candidates hold a high school diploma with at least two years of administrative experience, proficiency in MS Word/Excel/PowerPoint/Outlook, and a commitment to confidentiality

Qualifications

• High school diploma or equivalent.
• At least two years of progressively responsible administrative, clerical, or office-support experience.
• Experience supporting managers, team leads, or professional personnel.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
• Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
• Excellent organizational, customer-service, and time-management abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to senior, professional, and analytical staff.
• Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other documents.
• Coordinate calendars, meetings, appointments, events, and conference-room requirements.
• Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
• Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
• Conduct administrative research and process specialized records and documents.
• Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
• Support data entry, spreadsheet maintenance, document control, and records reconciliation.
• Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
• Manage incoming and outgoing correspondence and mail.
• Maintain office supplies, forms, and required materials.
• Coordinate with internal offices and external organizations to obtain or verify information.
• Review work products for accuracy, completeness, grammar, formatting, and quality.
• Protect sensitive, confidential, proprietary, and Government information.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Education

High school diploma

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant - Onsite (US Citizens)

About Swingtech

Swingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.

Position Summary

The Administrative Assistant will provide comprehensive onsite administrative, clerical, document-management, scheduling, customer-service, and office-support services to SBA OCRM personnel and contractor staff. The position requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.

Key Responsibilities

• Provide administrative support to senior, professional, and analytical staff.
• Prepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.
• Coordinate calendars, meetings, appointments, events, and conference-room requirements.
• Prepare meeting materials, agendas, notices, minutes, and action-item summaries.
• Respond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.
• Conduct administrative research and process specialized records and documents.
• Maintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.
• Support data entry, spreadsheet maintenance, document control, and records reconciliation.
• Assist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.
• Manage incoming and outgoing correspondence and mail.
• Maintain office supplies, forms, and required materials.
• Coordinate with internal offices and external organizations to obtain or verify information.
• Review work products for accuracy, completeness, grammar, formatting, and quality.
• Protect sensitive, confidential, proprietary, and Government information.

Minimum Qualifications

• High school diploma or equivalent.
• At least two years of progressively responsible administrative, clerical, or office-support experience.
• Experience supporting managers, team leads, or professional personnel.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.
• Strong grammar, spelling, proofreading, correspondence, and document-formatting skills.
• Excellent organizational, customer-service, and time-management abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Demonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Associate degree in business administration, office administration, or a related field.
• Experience in a Government, financial-services, lending, legal, regulatory, or compliance-driven environment.
• Experience supporting timekeeping, invoice documentation, procurement, budget tracking, or records reconciliation.
• Experience supporting federal onsite operations.
• Business-level Spanish capability.

Summary of Benefits

• 15 PTO days
• 11 paid holidays
• Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
• Dental Insurance with no age limit orthodonture.
• Vision Insurance through EyeMed in and out of network coverage.
• Short Term and Long-Term Disability coverage with 100% premium support,
• Life insurance and AD&D with 100% premium support
• Supplemental Life Insurance
• Critical Care and Accident Insurance availability
• Pet Insurance through Nationwide
• Employee Assistance Program
• 401k with enrollment from day one. 4% deferral by company.
• $1500 Annual Training Budget
• $1500 Referral bonus
• Eligibility for annual merit and discretionary bonus

Equal Opportunity Employer Minority/Female/Veterans/Disabled

Administrative, Customer Support & Others- R