Administrative Assistant - Onsite, Fast-Paced Creative Firm

Ground Control Business Management; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Ground Control Business Management in Nashville seeks an experienced Administrative Assistant to support the business management team on a full-time, on-site basis. The role requires strong organization, multitasking, and clear communication while maintaining discretion across multiple systems.

The ideal candidate is highly detail-oriented, punctual, and capable of collaborating in a fast-paced environment to ensure timely handling of mail, records, and office operations.

Qualifications

• Minimum 2-5 years of experience in an administrative role.
• High School Diploma or equivalent.
• Excellent follow through and attention to detail.
• Excellent punctuality and attendance.
• Ability to work in team setting, exhibiting flexibility and cooperation.
• Excellent interpersonal skills.
• Ability to read and interpret various forms and documents accurately.
• Ability to multi-task.
• Excellent organization and time management skills.
• Strong proficiency in Microsoft Office; GoFileRoom or similar document management experience a plus.

Responsibilities

• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls.
• Assist with opening, sorting, and delivering all incoming mail and packages.
• Prepare and process outgoing mail as needed (including FedEx, UPS, USPS, messenger, etc.).
• Stock and deliver supplies as directed/as needed.
• Ensure office cleanliness and organization.
• Additional responsibilities/projects as assigned.
• Scan, route, file, organize and dispose of documents according to office procedures while maintaining confidentiality.
• Source information from multiple company software systems and compile into a usable format.
• Research and verify information, organize, track and maintain data across systems.
• Prioritize incoming requests based on urgency and alert the appropriate staff member when a response is time-sensitive.

Skills

Attention to detail

Multi-tasking

Interpersonal skills

Team player

Organization & time management

Punctuality

Discretion

Reading/interpreting documents

Education

High School Diploma or equivalent

Tools

Microsoft Office

GoFileRoom or similar

Job description

Ground Control Business Management in Nashville seeks an experienced Administrative Assistant to support the business management team on a full-time, on-site basis. The role requires strong organization, multitasking, and clear communication while maintaining discretion across multiple systems.

The ideal candidate is highly detail-oriented, punctual, and capable of collaborating in a fast-paced environment to ensure timely handling of mail, records, and office operations.