Administrative Assistant

Ground Control Business Management; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Ground Control Business Management in Nashville seeks an experienced Administrative Assistant to support the business management team on a full-time, on-site basis. The role requires strong organization, multitasking, and clear communication while maintaining discretion across multiple systems.

The ideal candidate is highly detail-oriented, punctual, and capable of collaborating in a fast-paced environment to ensure timely handling of mail, records, and office operations.

Qualifications

• Minimum 2-5 years of experience in an administrative role.
• High School Diploma or equivalent.
• Excellent follow through and attention to detail.
• Excellent punctuality and attendance.
• Ability to work in team setting, exhibiting flexibility and cooperation.
• Excellent interpersonal skills.
• Ability to read and interpret various forms and documents accurately.
• Ability to multi-task.
• Excellent organization and time management skills.
• Strong proficiency in Microsoft Office; GoFileRoom or similar document management experience a plus.

Responsibilities

• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls.
• Assist with opening, sorting, and delivering all incoming mail and packages.
• Prepare and process outgoing mail as needed (including FedEx, UPS, USPS, messenger, etc.).
• Stock and deliver supplies as directed/as needed.
• Ensure office cleanliness and organization.
• Additional responsibilities/projects as assigned.
• Scan, route, file, organize and dispose of documents according to office procedures while maintaining confidentiality.
• Source information from multiple company software systems and compile into a usable format.
• Research and verify information, organize, track and maintain data across systems.
• Prioritize incoming requests based on urgency and alert the appropriate staff member when a response is time-sensitive.

Skills

Attention to detail

Multi-tasking

Interpersonal skills

Team player

Organization & time management

Punctuality

Discretion

Reading/interpreting documents

Education

High School Diploma or equivalent

Tools

Microsoft Office

GoFileRoom or similar

Job description

Summary:

Ground Control Business Management Nashville is a business management, tax,

accounting, and bookkeeping firm serving clients across the entertainment and business

communities. We support musicians, songwriters, publishers, record companies, producers, and

creative professionals. We are seeking a full-time Administrative Assistant to provide high-level

administrative and clerical support to our business management team. The ideal candidate is

highly organized, detail-oriented, and an effective communicator who can manage multiple

priorities while maintaining discretion and confidentiality. This role requires adaptability, strong

interpersonal skills and the ability to thrive in a fast-paced, collaborative environment. This is a

full-time onsite position.

Responsibilities:

• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
• Assist with opening, sorting, and delivering all incoming mail and packages
• Prepare and process outgoing mail as needed (including FedEx, UPS, USPS, messenger, etc.)
• Stock and deliver supplies as directed/as needed
• Ensure office cleanliness and organization
• Additional responsibilities/projects as assigned
• Scan, route, file, organize and dispose of documents according to office procedures while maintaining confidentiality
• Source information from multiple company software systems and compile into a usable format
• Research and verify information, organize, track and maintain data across systems.
• Prioritize incoming requests based on urgency and alert the appropriate staff member when a response is time-sensitive

Requirements:

• Minimum 2-5 years of experience in an administrative role required
• High School Diploma or equivalent required
• Excellent follow through and attention to detail
• Excellent punctuality and attendance
• Ability to work in team setting, exhibiting flexibility and cooperation
• Excellent interpersonal skills
• Ability to read and interpret various forms and documents accurately
• Ability to multi-task
• Excellent organization and time management skills
• Strong proficiency in and working knowledge of Microsoft Office Products; GoFileRoom or similar document management experience a plus.