Administrative Assistant — Onboarding & Office Ops (Austin)

Apollo, Inc.; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K with company Match

STD, LTD, Voluntary Life benefits

Paid Time off

Job summary

Austin-based Administrative Assistant role at Apollo, Inc. supports management with document control and a range of office duties. You will handle emails, phone calls, timecards, data entry, and supply management while coordinating with project teams.

The position emphasizes accuracy, organization, and the ability to multi-task in a fast-paced environment. Candidate should be comfortable with basic IT tasks and onboarding processes.

Qualifications

• Excellent verbal and written communication skills.
• Exceptional organization skills.
• Self-motivated and willing to face new challenges.
• Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client.
• Honest, thorough, accurate, with a close attention to detail.
• Ability to multi-task and work under pressure.
• Willingness to learn and adapt quickly in a fast-paced environment.

Responsibilities

• Answer emails and direct phone calls to the appropriate people.
• Assist with weekly timecards
• Data entry
• Order office supplies/jobsite materials
• Basic IT requests
• Execute/sort incoming and outgoing mail and packages
• Invoice Coding and knowledge of cost codes
• Assist in new hire onboarding
• Manage site badging for field employees
• General office administrative duties
• Additional tasks as needed

Skills

Communication

Organization

Self-motivation

Teamwork

Attention to detail

Multitasking

Adaptability

Tools

Excel

Word

Outlook

Job description

Austin-based Administrative Assistant role at Apollo, Inc. supports management with document control and a range of office duties. You will handle emails, phone calls, timecards, data entry, and supply management while coordinating with project teams.

The position emphasizes accuracy, organization, and the ability to multi-task in a fast-paced environment. Candidate should be comfortable with basic IT tasks and onboarding processes.