Administrative Assistant

Apollo Mechanical Contractors; Austin (TX); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K with company Match

Paid Time off

Job summary

A leading mechanical services provider in Austin, Texas is seeking an Administrative Assistant responsible for document control and office management tasks. Candidates must possess excellent communication skills, proficiency in Microsoft Office, and strong organizational abilities. This role includes duties such as managing emails, assisting with timecards, ordering supplies, and supporting onboarding processes. Benefits include medical, dental, and vision coverage, a 401K plan with company match, and paid time off.

Qualifications

• Excellent verbal and written communication skills required.
• Proficiency in Microsoft Office, particularly Excel and Word, is essential.
• Candidates must demonstrate strong organizational skills.

Responsibilities

• Answer emails and direct phone calls to the appropriate people.
• Assist with weekly timecards and data entry.
• Order office supplies and manage incoming and outgoing mail.

Skills

Excellent verbal and written communication skills

Basic Microsoft Office, especially Excel, Word, and Outlook

Exceptional organization skills

Self-motivated and willing to face new challenges

Ability to multi-task and work under pressure

Job description

Administrative Assistant

The Administrative Assistant will be responsible for handling document control in support of management.

Location: Abilene, Texas

Wage: $19-$22

Duties and Responsibilities

• Answer emails and direct phone calls to the appropriate people
• Assist with weekly timecards
• Data entry
• Order office supplies/jobsite materials
• Basic IT requests
• Execute/sort incoming and outgoing mail and packages
• Invoice Coding and knowledge of cost codes
• Assist in new hire onboarding
• Manage site badging for field employees
• General office administrative duties
• Additional tasks as needed

Skills and Qualifications

• Excellent verbal and written communication skills
• Basic Microsoft Office, especially Excel, Word, and Outlook
• Exceptional organization skills
• Self‑motivated and willing to face new challenges
• Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client
• Honest, thorough, accurate, with close attention to detail.
• Ability to multi‑task and work under pressure
• Willingness to learn and adapt quickly in a fast‑paced environment

Benefits

• Medical, Dental, and Vision
• 401K with company Match
• STD, LTD, Voluntary Life benefits
• Paid Time off

Affirmative Action/EEO Statement

As an affirmative action, equal opportunity employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic or any characteristic of his or her relatives, friends, or associates.

All employees are subject to a pre‑employment drug screen.