Administrative Assistant — Office Support & HR Help

Caring-Solutions; West Springfield (MA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Stable Monday–Friday schedule

Supportive local company

Competitive pay with raises

Job summary

Caring Solutions, LLC in West Springfield, MA seeks a full-time Administrative Assistant to support caregivers and clients. If you're organized, reliable, and customer-focused, this role keeps our office running smoothly and ensures a positive experience for families.

You’ll greet visitors, handle phones, schedule appointments, manage files, assist with onboarding, support recruiting, and help with light HR duties. Join a locally owned team dedicated to compassionate care.

Qualifications

• Previous administrative or office experience preferred.
• Human Resources or recruiting experience is a plus, but not required.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to pass a background check.

Responsibilities

• Greeting visitors and answering incoming phone calls.
• Scheduling appointments and assisting with caregiver scheduling.
• Maintaining client and employee files.
• Assisting with new hire onboarding and orientation paperwork.
• Supporting recruiting efforts and applicant communications.
• Processing employment documents and maintaining confidentiality.
• Performing data entry and general office administration.
• Assisting management with light Human Resources duties and special projects.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Tools

Microsoft Office

Job description

Caring Solutions, LLC in West Springfield, MA seeks a full-time Administrative Assistant to support caregivers and clients. If you're organized, reliable, and customer-focused, this role keeps our office running smoothly and ensures a positive experience for families.

You’ll greet visitors, handle phones, schedule appointments, manage files, assist with onboarding, support recruiting, and help with light HR duties. Join a locally owned team dedicated to compassionate care.