Administrative Assistant

Caring-Solutions; West Springfield (MA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Stable Monday–Friday schedule

Supportive local company

Competitive pay with raises

Job summary

Caring Solutions, LLC in West Springfield, MA seeks a full-time Administrative Assistant to support caregivers and clients. If you're organized, reliable, and customer-focused, this role keeps our office running smoothly and ensures a positive experience for families.

You’ll greet visitors, handle phones, schedule appointments, manage files, assist with onboarding, support recruiting, and help with light HR duties. Join a locally owned team dedicated to compassionate care.

Qualifications

• Previous administrative or office experience preferred.
• Human Resources or recruiting experience is a plus, but not required.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to pass a background check.

Responsibilities

• Greeting visitors and answering incoming phone calls.
• Scheduling appointments and assisting with caregiver scheduling.
• Maintaining client and employee files.
• Assisting with new hire onboarding and orientation paperwork.
• Supporting recruiting efforts and applicant communications.
• Processing employment documents and maintaining confidentiality.
• Performing data entry and general office administration.
• Assisting management with light Human Resources duties and special projects.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Tools

Microsoft Office

Job description

Now Hiring: Full-Time Administrative Assistant.

Be the Heart of Our Office at Caring Solutions, LLC.

Are you organized, compassionate, and passionate about helping others? At Caring Solutions, LLC, we know that outstanding care starts with a strong support team behind the scenes. We’re looking for a friendly, detail-oriented Administrative Assistant to help keep our office running smoothly while supporting our caregivers and clients every day.

If you enjoy staying organized, multitasking, and creating a welcoming environment, this is more than just an administrative position—it’s an opportunity to make a meaningful difference in the lives of seniors, families, and the caregivers who serve them.

We’re Looking for Someone Who Is:

• Friendly, professional, and welcoming.
• Organized with excellent attention to detail.
• Dependable, punctual, and able to prioritize multiple tasks.
• Comfortable using computers, Microsoft Office, and office equipment.
• A strong communicator with excellent customer service skills.
• Interested in assisting with light Human Resources functions.

Position Details.

Full-Time Schedule:

• Monday – Thursday: 8:30 AM – 4:30 PM.
• Friday: 8:00 AM – 4:30 PM.

What You’ll Be Doing:

As our Administrative Assistant, you’ll help create a positive experience for both our clients and caregivers by.

• Greeting visitors and answering incoming phone calls.
• Scheduling appointments and assisting with caregiver scheduling.
• Maintaining client and employee files.
• Assisting with new hire onboarding and orientation paperwork.
• Supporting recruiting efforts and applicant communications.
• Processing employment documents and maintaining confidentiality.
• Performing data entry and general office administration.
• Assisting management with light Human Resources duties and special projects.

Why Join Caring Solutions?:

At Caring Solutions, you’re more than an employee—you become part of a supportive, family-oriented team that genuinely values your contributions.

We Offer:

• Competitive pay with opportunities for performance-based raises
• Weekly pay — Every Friday.
• Stable Monday–Friday schedule with evenings and weekends off.
• Supportive, women-owned local company.
• Positive team culture built on respect, communication, and compassion.
• Meaningful work that supports seniors, families, and caregivers throughout our community.

Qualifications:

• Previous administrative or office experience preferred.
• Human Resources or recruiting experience is a plus, but not required.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and professionalism.
• Valid driver’s license preferred.
• Ability to pass a background check.

Learn more about us:

• Website: www.caring-solutions.com.
• Facebook: Caring Solutions, LLC. – West Springfield, MA.

Caring Solutions, LLC.

Join a team where your work matters, your ideas are valued, and your dedication helps improve the lives of others every single day.

Caring Solutions, LLC is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.