Administrative & HR Support Specialist | Weekly Pay | Mon–Fri

Caring Solutions; West Springfield (MA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Weekly pay

Stable Monday - Friday schedule

Competitive pay raises

Women-owned local company

Positive team culture

Job summary

Caring Solutions, LLC is seeking a full-time Administrative Assistant to join our office in West Springfield, MA. You will greet visitors, manage calls, schedule appointments, and assist with caregiver and client coordination while handling confidential documents with care.

Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. This role offers a Monday–Friday schedule with growth opportunities within a supportive, women-owned team committed to

Qualifications

• Previous administrative or office experience preferred.
• Human Resources or recruiting experience is a plus, but not required.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and professionalism.
• Valid driver's license preferred.
• Ability to pass a background check.

Responsibilities

• Greeting visitors and answering incoming phone calls.
• Scheduling appointments and assisting with caregiver scheduling.
• Maintaining client and employee files.
• Assisting with new hire onboarding and orientation paperwork.
• Supporting recruiting efforts and applicant communications.
• Processing employment documents and maintaining confidentiality.
• Performing data entry and general office administration.
• Assisting management with light Human Resources duties and special projects.

Skills

Organizational skills

Attention to detail

Customer service

Written and verbal communication

Data entry

Scheduling

Confidentiality

Light HR support

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Caring Solutions, LLC is seeking a full-time Administrative Assistant to join our office in West Springfield, MA. You will greet visitors, manage calls, schedule appointments, and assist with caregiver and client coordination while handling confidential documents with care.

Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. This role offers a Monday–Friday schedule with growth opportunities within a supportive, women-owned team committed to