Administrative Assistant - Office & Scheduling Support

umiami; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Tuition remission

Job summary

The University of Miami/UHealth Department of Surgery is seeking an Administrative Assistant to perform clerical and office support duties in Miami. The role involves supporting department leadership, preparing reports, scheduling meetings, handling inquiries, and maintaining filing systems in a fast-paced environment.

This full-time staff position emphasizes confidentiality, accuracy, and effective communication.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of relevant experience.
• General knowledge of office procedures and operations.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain confidentiality and discretion.
• Accuracy and attention to detail in all tasks.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and presentation materials.
• Responds to routine inquiries with standard correspondence.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls and directs callers to staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements for leadership and staff.
• Composes correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general office support.
• Develops and maintains department filing system.
• Adheres to university policies and safeguards assets.

Skills

Office procedures

Record keeping

Communication skills

Interpersonal skills

Confidentiality

Attention to detail

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

The University of Miami/UHealth Department of Surgery is seeking an Administrative Assistant to perform clerical and office support duties in Miami. The role involves supporting department leadership, preparing reports, scheduling meetings, handling inquiries, and maintaining filing systems in a fast-paced environment.

This full-time staff position emphasizes confidentiality, accuracy, and effective communication.