Executive Administrative Assistant & Operations Support

University of Miami; Miami (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

The University of Miami is seeking a Sr. Administrative Assistant to provide clerical and office support for the UHealth–Transplant Institute in Miami.

The role handles data, reports, schedules, travel, minutes, and front-desk duties to keep the department running smoothly. The ideal candidate has a High School Diploma or equivalent, at least 3 years of relevant experience, strong communication, teamwork, and technical skills, and the ability to learn new procedures in a busy academic medical

Qualifications

• High School Diploma or equivalent required.
• Minimum 3 years of relevant experience preferred.
• Strong written and verbal communication skills.
• Ability to learn new procedures, technologies, and adapt to changing priorities.
• Teamwork and collaboration with colleagues.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Collects, reviews and analyzes data; prepares reports and presentations.
• Responds to non-routine inquiries from internal/external sources.
• Plans meetings and takes detailed minutes as needed.
• Answers phone lines and directs callers to appropriate staff.
• Schedules appointments and updates calendars; makes travel arrangements as needed.
• Composes correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general office support.
• Maintains department filing system and ensures policy adherence.

Skills

Communication skills

Teamwork

Technical proficiency

Learning agility

Education

High School Diploma or equivalent

Job description

The University of Miami is seeking a Sr. Administrative Assistant to provide clerical and office support for the UHealth–Transplant Institute in Miami.

The role handles data, reports, schedules, travel, minutes, and front-desk duties to keep the department running smoothly. The ideal candidate has a High School Diploma or equivalent, at least 3 years of relevant experience, strong communication, teamwork, and technical skills, and the ability to learn new procedures in a busy academic medical