Surgery Department Administrative Assistant

University of Miami; Miami (FL); On-site; USD 34,000 - 50,000; Full time

Job summary

University of Miami is seeking an Administrative Assistant to support the Department of Surgery in Miami. The role involves a range of clerical tasks to ensure smooth office operations and effective department support.

Responsibilities include preparing reports, scheduling meetings, handling inquiries, travel arrangements, and maintaining files. Candidates should have strong communication, organization, and discretion with confidential information.

Qualifications

• High school diploma or equivalent required.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain records, files, reports and correspondence.
• Effective oral and written communication skills.
• Ability to maintain interpersonal relationships.
• Ability to handle confidential information discreetly.
• Strong attention to detail in completing assignments.
• Proficiency in computer software including Microsoft Office.

Responsibilities

• Supports department and/or leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and presentation materials.
• Responds to routine inquiries with standard correspondence.
• Plans meetings and takes detailed minutes as needed.
• Answers calls and routes information to staff.
• Schedules appointments and maintains calendars.
• Arranges travel for department leadership and staff.
• Creates and types correspondence, spreadsheets, and presentations.
• Greet visitors and provide general office support.
• Maintains department filing system.

Skills

Microsoft Office

Communication skills

Organizational skills

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Miami is seeking an Administrative Assistant to support the Department of Surgery in Miami. The role involves a range of clerical tasks to ensure smooth office operations and effective department support.

Responsibilities include preparing reports, scheduling meetings, handling inquiries, travel arrangements, and maintaining files. Candidates should have strong communication, organization, and discretion with confidential information.