Senior Administrative Specialist – Exec Support & Coordination

umiami; Miami (FL); Presencial; USD 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Tuition remission

Competitive salary

Descripción de la vacante

The University of Miami/UHealth Department of UHealth Primary Care Enterprise is seeking a Sr. Administrative Assistant to join the North Miami team as a Full Time role.

The position supports department leadership with clerical tasks, data preparation, scheduling, and travel arrangements in a dynamic health system environment. Responsibilities include managing calendars, preparing materials, handling confidential inquiries, taking meeting minutes, and coordinating events.

Formación

• High school diploma or equivalent is required.
• Minimum 3 years of relevant office experience.
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e. Microsoft Office).

Responsabilidades

• Supports department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Conocimientos

Communication

Interpersonal skills

Discretion

Attention to detail

Microsoft Office

Records management

Educación

High school diploma

Herramientas

Microsoft Office

Descripción del empleo

The University of Miami/UHealth Department of UHealth Primary Care Enterprise is seeking a Sr. Administrative Assistant to join the North Miami team as a Full Time role.

The position supports department leadership with clerical tasks, data preparation, scheduling, and travel arrangements in a dynamic health system environment. Responsibilities include managing calendars, preparing materials, handling confidential inquiries, taking meeting minutes, and coordinating events.