Administrative Assistant

University of Miami; Miami (FL); On-site; USD 34,000 - 50,000; Full time

Job summary

University of Miami is seeking an Administrative Assistant to support the Department of Surgery in Miami. The role involves a range of clerical tasks to ensure smooth office operations and effective department support.

Responsibilities include preparing reports, scheduling meetings, handling inquiries, travel arrangements, and maintaining files. Candidates should have strong communication, organization, and discretion with confidential information.

Qualifications

• High school diploma or equivalent required.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain records, files, reports and correspondence.
• Effective oral and written communication skills.
• Ability to maintain interpersonal relationships.
• Ability to handle confidential information discreetly.
• Strong attention to detail in completing assignments.
• Proficiency in computer software including Microsoft Office.

Responsibilities

• Supports department and/or leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and presentation materials.
• Responds to routine inquiries with standard correspondence.
• Plans meetings and takes detailed minutes as needed.
• Answers calls and routes information to staff.
• Schedules appointments and maintains calendars.
• Arranges travel for department leadership and staff.
• Creates and types correspondence, spreadsheets, and presentations.
• Greet visitors and provide general office support.
• Maintains department filing system.

Skills

Microsoft Office

Communication skills

Organizational skills

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant

The University of Miami/UHealth Department of Surgery has an exciting opportunity for a Full Time, Administrative Assistant to work in Miami.

Core Job Summary

The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

Core Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High school diploma or equivalent
• Minimum 1 year of relevant experience
• General knowledge of office procedures and operations
• Ability to accurately prepare and maintain records, files, reports and correspondence
• Ability to communicate effectively in both oral and written form
• Ability to maintain effective interpersonal relationships
• Ability to process and handle confidential information with discretion
• Skill in completing assignments accurately and with attention to detail
• Proficiency in computer software (i.e. Microsoft Office)

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff