Administrative Assistant – Office & Scheduling

University of Mississippi Medical Center; Jackson (MS); On-site; USD 30,000 - 45,000; Full time

Job summary

The Administrative Assistant at the MIND Center-Operations within the University of Mississippi Medical Center provides comprehensive administrative support, managing daily office operations, coordinating schedules, and handling communications to ensure efficient department functioning.

Requirements include an associate or bachelor’s degree (or HS diploma) with two years of customer service or administrative experience, strong Microsoft Office skills, and the ability to multitask and handle

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED.
• Two years of customer service or administrative support experience.

Responsibilities

• Office management: maintain supplies, inventory, and professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for staff and faculty.
• Communication: handle emails, phone calls, mail; serve as point of contact for stakeholders.
• Documentation: prepare, edit, and distribute documents, reports and presentations; maintain records.
• Event coordination: assist in planning departmental events and seminars.
• Financial support: process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Support services: assist faculty, staff, and students and help with special projects.

Skills

Microsoft Office Suite

Organizational skills

Written and verbal communication

Discretion with confidential info

Multitasking

Medical terminology familiarity

Education

Degree (Associate/Bachelor) or HS Diploma/GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

The Administrative Assistant at the MIND Center-Operations within the University of Mississippi Medical Center provides comprehensive administrative support, managing daily office operations, coordinating schedules, and handling communications to ensure efficient department functioning.

Requirements include an associate or bachelor’s degree (or HS diploma) with two years of customer service or administrative experience, strong Microsoft Office skills, and the ability to multitask and handle