Administrative Assistant, Clinical Research Operations

University of Mississippi Medical Center; Jackson (MS); On-site; USD 21,000 - 29,000; Full time

Job summary

The University of Mississippi Medical Center seeks an Administrative Assistant for the Jackson Heart Study to provide comprehensive administrative support in the SOM-Medicine-JHS Clinical Research department. The role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the department functions efficiently.

Responsibilities include office management, scheduling, correspondence, documentation, event

Qualifications

• Degree (Associate or Bachelor) or high school diploma/GED with two years of customer service or administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong written and verbal communication and time-management skills.

Responsibilities

• Office management: maintain supplies, inventory, and a professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for department staff and faculty.
• Communication: handle emails, phone calls, and mail; serve as a point of contact for internal and external stakeholders.
• Documentation: prepare, edit, and distribute documents, reports, and presentations; maintain accurate records.
• Event coordination: assist in planning departmental events, seminars, and workshops.
• Financial support: process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Support services: provide administrative support to faculty, staff, and students; assist with special projects.
• The duties listed are general in nature and are examples of duties and responsibilities performed and are not exclusive; management may change duties.

Skills

Microsoft Office

Organizational skills

Time management

Written and verbal communication

Discretion with confidential info

Attention to detail

Multitasking

Medical terminology familiarity

Education

Degree (Associate or Bachelor) or HS Diploma/GED

Job description

The University of Mississippi Medical Center seeks an Administrative Assistant for the Jackson Heart Study to provide comprehensive administrative support in the SOM-Medicine-JHS Clinical Research department. The role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the department functions efficiently.

Responsibilities include office management, scheduling, correspondence, documentation, event