Administrative Assistant — Office & Data Coordinator

ummc; Jackson (MS); On-site; USD 21,000 - 30,000; Full time

Job summary

The MIND Center-Operations at Main Campus Jackson is seeking an Administrative Assistant to provide comprehensive administrative support to the department. You will manage daily office operations, coordinate schedules, handle communications, and help with various administrative tasks to ensure the smooth functioning of the unit.

Qualifications include an Associate or Bachelor’s degree (or a high school diploma/GED with two years of customer service or administrative experience), proficiency in

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED and two years of customer service or administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with basic medical terminology and academic processes.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

Skills

Microsoft Office Suite

Time management

Organizational skills

Written communication

Verbal communication

Confidentiality

Data management

Education

Associate or Bachelor degree or HS Diploma/GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

The MIND Center-Operations at Main Campus Jackson is seeking an Administrative Assistant to provide comprehensive administrative support to the department. You will manage daily office operations, coordinate schedules, handle communications, and help with various administrative tasks to ensure the smooth functioning of the unit.

Qualifications include an Associate or Bachelor’s degree (or a high school diploma/GED with two years of customer service or administrative experience), proficiency in