Administrative Assistant - Office & Reporting Support

Houston Community College; Houston (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Houston Community College is seeking an Office Support Specialist to provide essential administrative assistance in a busy campus office. You will perform recurring procedures, respond to requests, and help keep daily operations running smoothly.

The role requires a High School Diploma or GED, 2 years secretarial experience (3 years preferred), strong MS Office skills, and good communication. You will file, prepare basic reports, answer phones, and collaborate with other departments.

Qualifications

• High School Diploma or GED required.
• 2 years secretarial experience required; 3 years preferred.
• Good communication and interpersonal skills.
• Knowledge of MS Office Programs.
• Good organizational skills.

Responsibilities

• Use MS Office Programs and Information Management Systems to complete assigned tasks.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll, and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisor’s attention.
• Communicate with other departments to solve problems.

Skills

Strong communication

Interpersonal skills

MS Office proficiency

Education

High School Diploma or GED

Job description

Houston Community College is seeking an Office Support Specialist to provide essential administrative assistance in a busy campus office. You will perform recurring procedures, respond to requests, and help keep daily operations running smoothly.

The role requires a High School Diploma or GED, 2 years secretarial experience (3 years preferred), strong MS Office skills, and good communication. You will file, prepare basic reports, answer phones, and collaborate with other departments.