PT Assistant Administrative (NE Codwell)

Houston Community College; Houston (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Houston Community College is seeking an Office Support Specialist to provide essential administrative assistance in a busy campus office. You will perform recurring procedures, respond to requests, and help keep daily operations running smoothly.

The role requires a High School Diploma or GED, 2 years secretarial experience (3 years preferred), strong MS Office skills, and good communication. You will file, prepare basic reports, answer phones, and collaborate with other departments.

Qualifications

• High School Diploma or GED required.
• 2 years secretarial experience required; 3 years preferred.
• Good communication and interpersonal skills.
• Knowledge of MS Office Programs.
• Good organizational skills.

Responsibilities

• Use MS Office Programs and Information Management Systems to complete assigned tasks.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll, and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisor’s attention.
• Communicate with other departments to solve problems.

Skills

Strong communication

Interpersonal skills

MS Office proficiency

Education

High School Diploma or GED

Job description

JOB SUMMARY

Provides principal support in an office by carrying out recurring office procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following (Other duties may be assigned:)

• Use MS Office Programs and Information Management Systems to complete assigned tasks
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator
• Respond to special requests and projects, frequently under deadline conditions
• File correspondence, records, and other department documents
• Prepare basic reports, such as budget, payroll, and enrollment reports, as directed by supervisor
• Send, receive, and distribute faxes
• Answer and screen phone calls, handling multiple lines
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts
• Answer routine correspondence not requiring supervisor’s attention
• Communicate with other departments to solve problems

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High School Diploma or GED required

EXPERIENCE

2 years secretarial experience required

3 years preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Good communication and interpersonal skills.
• Knowledge of MS Office Programs.
• Good organizational skills.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

• Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator
• Office of Equal Opportunity and Title IX
• PO Box 667517
• Houston, TX 77266
• 713.718.8271 or [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].