Administrative Assistant — Office & Project Support

NextGenEnergyJobs; Mesquite (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

NextGenEnergyJobs is seeking an Administrative Assistant I to provide essential support across the office, helping with schedules, communications, and daily operations. You will coordinate calendars for senior leaders, prepare documents, and ensure smooth workflows in a fast-paced environment.

Ideal candidates have 2–4 years of experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associate’s degree in Business Administration or Office Management.
• 2–4 years of administrative or office support experience.
• Experience in a corporate or manufacturing environment.
• Renewable energy sector experience is advantageous.
• Proficient in Microsoft Office and office management software.

Responsibilities

• Provide general administrative support, including managing schedules, arranging meetings, and handling phone calls and emails.
• Coordinate and maintain calendars for senior management and other team members.
• Oversee day-to-day office operations, including managing supplies and coordinating with vendors.
• Organize and coordinate meetings, prepare agendas and minutes.
• Maintain accurate records and databases.
• Prepare, edit, and format documents, presentations, and reports.
• Act as liaison between departments and external contacts.
• Assist with projects, contributing to planning and execution.
• Handle sensitive information with discretion.

Skills

Strong organizational skills

Time management

Excellent communication

Multitasking

Education

Associate’s degree in Business Administration or Office Management

Tools

Microsoft Office Suite

Office management software

Job description

NextGenEnergyJobs is seeking an Administrative Assistant I to provide essential support across the office, helping with schedules, communications, and daily operations. You will coordinate calendars for senior leaders, prepare documents, and ensure smooth workflows in a fast-paced environment.

Ideal candidates have 2–4 years of experience, strong organizational skills, and proficiency with Microsoft Office.