Administrative Assistant

NextGen Real Estate; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for growth and development

Supportive work environment

Training resources

Job summary

A forward-looking real estate company in New York seeks an Administrative Assistant to provide essential office support, ensuring efficient operations. The role involves managing communications, organizing appointments, and maintaining office supplies. Ideal candidates will have a high school diploma and proven administrative experience, with skills in Microsoft Office. Joining this dynamic team offers a competitive salary and opportunities for personal development.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Ability to prioritize tasks and meet deadlines.
• Attention to detail and strong problem-solving skills.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet and assist clients and visitors in a professional manner.
• Manage and maintain office supplies and equipment.
• Schedule appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, memos, and reports.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Time-management skills

Problem-solving skills

Education

High school diploma or equivalent

Additional education or certification in office administration

Tools

Microsoft Office

Job description

As an Administrative Assistant at NextGen Real Estate, you will play a crucial role in ensuring the smooth functioning of our office. You will be responsible for providing administrative support to our team and assisting with various tasks to keep our operations running efficiently. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries
• Greet and assist clients and visitors in a professional and friendly manner
• Manage and maintain office supplies and equipment
• Organize and schedule appointments, meetings, and travel arrangements for team members
• Create and maintain filing systems, both electronic and physical
• Prepare and distribute correspondence, memos, and reports
• Assist with drafting and editing documents and presentations
• Manage and update databases and client information

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office and other relevant software
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Ability to prioritize tasks and meet deadlines
• Attention to detail and problem-solving skills

We Offer:

• Competitive salary and benefits package
• Opportunities for growth and development within the company
• A supportive and dynamic work environment
• Training and resources to help you succeed in your role

If you are a self-starter with a positive attitude and a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Join our team at NextGen Real Estate and be a part of our success in the real estate industry.