Administrative Assistant

Energy Workforce & Technology Council; Houston (TX); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Wide range of benefits

Competitive compensation package

Job summary

A leading energy organization located in Houston is seeking an Administrative Assistant to provide support for executives, manage membership data, and oversee office operations. The suitable candidate should possess strong organizational skills and proficiency in Microsoft Office. This role offers a competitive salary between $50,000 and $60,000 and a hybrid work schedule with various benefits.

Qualifications

• Background check and drug test required.

Responsibilities

• Manage calendars, travel arrangements, and expense reporting for both Presidents.
• Coordinate special projects as assigned by the Senior Director of Operations.
• Enter new member applications into association management software.
• Maintain membership database accuracy and update email distribution lists.
• Provide administrative support of technical training program SecureWell.
• Oversee office operations, including inventory management.

Skills

Strong computer skills, including proficiency with Microsoft Office Suite

Ability to manage multiple projects effectively

Strong organizational, communication, and project management skills

Proactive, resourceful, and efficient

Job description

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Local candidates only. Annual Salary: $50,000 - $60,000

Energy Workforce & Technology Council is the national trade association for the global energy technology and services sector, representing more than 600,000 jobs in the technology-driven energy value chain. Energy Workforce works to advance member policy priorities and empower the energy workforce of the future.

We have a hybrid work schedule, wide range of benefits and will offer a competitive compensation package commensurate with experience to the right candidate.

Reporting to the Senior Director of Operations, the Administrative Assistant provides critical support for both Presidents, managing calendars, travel, and expenses. The role also oversees member data management, training program administration, and coordination of office operations. This position plays a key role in supporting membership efforts, delivering member-valued services, and ensuring smooth daily operations. The Administrative Assistant must be able to organize and prioritize multiple tasks, work effectively in a fast-paced environment, and consistently make sound, high-quality decisions.

DUTIES AND RESPONSIBILITIES:

Responsibilities

• Executive Support: Manage calendars, travel arrangements, and expense reporting for both Presidents.
• Coordinate special projects as assigned by the Senior Director of Operations and Executive Leadership.
• Membership & Data Management: Enter new member applications into association management software and maintain membership database accuracy, including the online directory.
• Maintain and update email distribution lists.
• Program Administration: Administrative support of technical training program SecureWell.
• Office Operations: Oversee office operations, including inventory management and ordering supplies.
• Provide general administrative support as needed.

Experience and Education

• Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to manage multiple projects effectively and professionally.
• Strong organizational, communication, and project management skills.
• Proven ability to interact with staff at all levels in a fast-paced environment.
• Proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
• Background check and drug test required.

ENERGY WORKFORCE SHARED VALUES

Desire to deliver excellence – Always striving for the best in what we do

Living Above the Line – Exhibiting ownership, accountability, and responsibility

Engaged – Committed to Energy Workforce and the work we do, at every level

Responsive – We do what we say in a timely manner

Respected – Known for accuracy and professionalism in all we say and do

Confident – Trust in our ability to be successful and make good decisions

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Oil and Gas