Administrative Assistant - Office Professional

Tom James Company; Elmhurst Township (PA); On-site; USD 77,000 - 110,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company is seeking an Office Professional to support our sales team, store leaders, and executives in Elmhurst Township, PA. This part-time role requires regular onsite attendance at 4 hours per week, paying $17.00 per hour.

We offer a generous PTO plan, paid holidays, and a 401(k). Responsibilities include order entry, receiving and shipping, alterations coordination, handling calls and emails, deposits, and general errands.

Qualifications

• Experience with social media platforms for marketing and research purposes.
• Advanced knowledge of Microsoft Office and Google Docs.
• Ability to multi-task in a fast-paced environment and meet deadlines.
• Strong organizational skills.
• Ability to bend and lift 20 lbs. and hold a valid driver’s license.
• Valid Driver's License (Exception: larger metropolitan areas)

Responsibilities

• Enter order tickets, customer order forms, and payments daily.
• Unpack shipments and prep garments for delivery.
• Coordinate alterations with outside tailors and track expenses.
• Answer phones and emails; relay messages to appropriate staff.
• Make bank deposits and run errands; perform other duties as assigned.
• Performing other duties as assigned.

Skills

Social media marketing

Multitasking

Organizational skills

Driver's license

Organization

Driver's license

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an Office Professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An Office Professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Elmhurst Township, PA office. Our position is for 4 hours per week at $17.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

RESPONSIBILITIES

Order Entry

Entering Order Tickets, Customer Order Forms, and customer payments daily

Receiving & Shipping

Unpacking received shipments daily

Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack

Processing returns, remakes and alterations

Prepares all clothing for delivery by sales professional

Picks up and delivers client items as needed

Alterations

Entering all alteration instructions into the proprietary system

Delivering/picking up garments to/from outside (contract) tailors

Compiling Alteration Expense Summary for in-house tailors and sending to Accounting

Telephones/E-Mail/Mail

Answering incoming phone calls and giving messages to Sales Professional

Checking store e-mail daily and giving all information to the proper person(s)

Bank Deposits/Errands

Makes follow-up calls to factories, customers, and corporate office

Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Experience with social media platforms for marketing and research purposes

Extensive knowledge of computer, Microsoft Office software and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 20 lbs.

Valid Driver's License (Exception: larger metropolitan areas)