Office Coordinator

Tom James Company; Eden Prairie (MN); On-site; USD 26,000 - 32,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company in Eden Prairie, MN is seeking a part-time office professional to support our sales team, store leaders, and executives. The role is 25 hours per week at $20 per hour, onsite.

You will handle receiving & shipping, alterations coordination, telephones and mail, and prepare monthly reports; strong computer skills with MS Office and Google Docs are required; regular attendance is required; valid driver's license is preferred.

Qualifications

• Ability to multi-task in a fast-paced environment and meet deadlines.
• Strong organizational and communication skills are required.
• Valid driver’s license is required.
• Proficiency with Microsoft Office and Google Docs.
• Experience managing office supplies and preparing monthly reports.

Responsibilities

• Receive and ship shipments; prep and steam garments; organize inventory.
• Coordinate alterations with outside tailors and track alteration tickets.
• Answer phones, check email, relay messages, and manage mail and errands.
• Prepare monthly reports and assist with trunk show events as needed.

Skills

Multi-tasking

Organizational skills

Communication

Driver's license

Office supplies management

Microsoft Office

Google Docs

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Eden Prairie, MN office. Our position is for 25 hours per week at $20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance is required.

RESPONSIBILITIES

Receiving & Shipping

• Unpacking received shipments daily
• Prepping and steaming garments for delivery and placing on clothing inventory rack, filed by Sales Professional
• Prepping and shipping out packages to clients and factories
• Processing returns, remakes, and alterations
• Helping clients when they come to the office

Alterations

• Entering alteration instructions into the proprietary system
• Communication with outside contractor tailors, delivering/picking up garments as needed
• Checking in alteration tickets upon completion
• Preparing alteration report for corporate office

Telephones/E-Mail/Mail

• Answering incoming phone calls and relaying messages to appropriate Sales Professional
• Checking store e-mail daily and forwarding information to relevant person(s)
• Making same day bank deposits and running errands
• Making follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Strong computer skills, including proficiency with Microsoft Office and Google Docs

Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines

Strong organizational skills

Ability to bend and lift 30 lbs.

Management of office supplies

Communicating with building management

Ability to put together office monthly reports

Assist with preparing for biannual trunk show events

Valid driver’s license is required