Administrative Assistant — Office Operations Pro

Futura-Title-; Kalispell (MT); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement with company match

Generous paid time off and holidays

Professional development

Job summary

Futura Title & Escrow in Kalispell, MT is seeking an Administrative Assistant to coordinate office tasks, support teams, and keep schedules running smoothly. This regular full-time position focuses on accuracy, professionalism, and strong communication to ensure efficient daily operations.

You will handle calls, calendars, documents, travel, and meetings, with opportunities for training and career growth. The role offers healthcare, retirement matching, generous PTO, and holidays; prior admin

Qualifications

• 1+ year of administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.

Responsibilities

• Answer and route incoming calls and provide general information.
• Manage calendars, coordinate meetings, and prepare reports.
• Greet and assist visitors, ensuring a welcoming experience.
• Prepare and format documents, presentations, and spreadsheets.
• Maintain accurate records and databases.
• Coordinate company events, meetings, and travel arrangements.
• Support internal and external communications and inquiries.
• Assist with mail distribution, front desk operations, and scheduling.
• May assist with Escrow and/or Title Assistant functions.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Futura Title & Escrow in Kalispell, MT is seeking an Administrative Assistant to coordinate office tasks, support teams, and keep schedules running smoothly. This regular full-time position focuses on accuracy, professionalism, and strong communication to ensure efficient daily operations.

You will handle calls, calendars, documents, travel, and meetings, with opportunities for training and career growth. The role offers healthcare, retirement matching, generous PTO, and holidays; prior admin