Real Estate Office Administrative Assistant

Texoma Management; Great Falls (MT); On-site; USD 32,000 - 46,000; Full time

Job summary

Texoma Management in Great Falls, MT is seeking an Administrative Assistant to provide daily on-site support, answer calls, greet visitors, and manage correspondence. The role requires maintaining organized filing systems, coordinating schedules, and assisting with the preparation of leases, reports, notices, and other documents for residents and clients.

You will help with data entry, basic record-keeping, and other office tasks to keep operations running smoothly, contributing to a

Qualifications

• Strong administrative and clerical support abilities.
• Professional phone etiquette and customer service.
• Clear verbal and written communication with residents and clients.
• Experience supporting managers or leadership is a plus.
• Proficiency with MS Office or Google Workspace and data entry.
• Attention to detail and organizational skills.

Responsibilities

• Answer and direct phone calls; greet visitors.
• Maintain filing systems, digital and physical.
• Schedule appointments and meetings.
• Prepare leases, reports, and notices.
• Assist with data entry and basic record-keeping.
• Support team to ensure smooth operations.

Skills

Administrative support

Phone etiquette

Effective communication

Data entry

Attention to detail

Organizational skills

Reliability and discretion

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Texoma Management in Great Falls, MT is seeking an Administrative Assistant to provide daily on-site support, answer calls, greet visitors, and manage correspondence. The role requires maintaining organized filing systems, coordinating schedules, and assisting with the preparation of leases, reports, notices, and other documents for residents and clients.

You will help with data entry, basic record-keeping, and other office tasks to keep operations running smoothly, contributing to a