Administrative Assistant

Futura-Title-; Kalispell (MT); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement with company match

Generous paid time off and holidays

Professional development

Job summary

Futura Title & Escrow in Kalispell, MT is seeking an Administrative Assistant to coordinate office tasks, support teams, and keep schedules running smoothly. This regular full-time position focuses on accuracy, professionalism, and strong communication to ensure efficient daily operations.

You will handle calls, calendars, documents, travel, and meetings, with opportunities for training and career growth. The role offers healthcare, retirement matching, generous PTO, and holidays; prior admin

Qualifications

• 1+ year of administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.

Responsibilities

• Answer and route incoming calls and provide general information.
• Manage calendars, coordinate meetings, and prepare reports.
• Greet and assist visitors, ensuring a welcoming experience.
• Prepare and format documents, presentations, and spreadsheets.
• Maintain accurate records and databases.
• Coordinate company events, meetings, and travel arrangements.
• Support internal and external communications and inquiries.
• Assist with mail distribution, front desk operations, and scheduling.
• May assist with Escrow and/or Title Assistant functions.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full-Time - 80hrs pp Clerical Kalispell, MT, US

Salary Range: $19.00 To $22.00 Hourly

Company Overview:Futura Title & Escrow has established strong roots in the Pacific Northwest since entering the title insurance business in Boise, Idaho, in 1975. Our strategic focus on territorial expansion has led to a successful network of 76 branches across six states, providing comprehensive real estate services. Our subsidiaries include Alliance Title & Escrow, AmeriTitle, Kittitas Title and Escrow, Momentum Title Agency, and Pacific Alliance Title.

About the Role

Are you a highly organized multitasker who thrives in a fast-paced environment? As an Administrative Assistant, you'll be the backbone of our office operations, supporting teams, coordinating schedules, and ensuring everything runs smoothly. Whether you're early in your career or bringing years of experience, we welcome your energy and professionalism.

What You'll Do

• Answer and route incoming calls and provide general information
• Manage calendars, coordinate meetings, and prepare reports
• Greet and assist visitors, ensuring a welcoming experience
• Prepare and format documents, presentations, and spreadsheets
• Maintain accurate records and databases
• Coordinate company events, meetings, and travel arrangements
• Support internal and external communications and inquiries
• Assist with mail distribution, front desk operations, and scheduling
• May assist with Escrow and/or Title Assistant functions

What You Bring

• High school diploma or equivalent required
• 1+ year of relevant administrative experience
• Excellent verbal and written communication skills
• Strong attention to detail and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Customer service mindset with a professional demeanor
• Comprehensive healthcare coverage
• Retirement savings plans with company match
• Generous paid time off and holiday
• Professional development and training opportunities