Administrative Assistant

ADP, Inc.; Kalispell (MT); On-site; USD 54,443,000 - 63,039,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement plans with company match

Generous paid time off

Professional development opportunities

Job summary

Futura Title & Escrow in Kalispell, MT is hiring an Administrative Assistant to keep office operations running smoothly. You will support teams, manage calendars, greet visitors, prepare reports, and coordinate travel.

This role welcomes applicants at any career stage who are detail‑oriented and professional. Proficiency in Microsoft Office and strong communication skills are essential in a busy title insurance office.

Qualifications

• High school diploma or equivalent required.
• 1+ year of relevant administrative experience.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Customer service mindset with a professional demeanor.

Responsibilities

• Answer and route incoming calls and provide general information.
• Manage calendars, coordinate meetings, and prepare reports.
• Greet and assist visitors, ensuring a welcoming experience.
• Prepare and format documents, presentations, and spreadsheets.
• Maintain accurate records and databases.
• Coordinate company events, meetings, and travel arrangements.
• Support internal and external communications and inquiries.
• Assist with mail distribution, front desk operations, and scheduling.
• May assist with Escrow and/or Title Assistant functions.

Skills

Communication skills

Organizational skills

Customer service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full-Time - 80hrs pp Clerical Kalispell, MT, US

2 days ago Requisition ID: 1418

Salary Range: $19.00 To $22.00 Hourly

Company Overview: Futura Title & Escrow has established strong roots in the Pacific Northwest since entering the title insurance business in Boise, Idaho, in 1975. Our strategic focus on territorial expansion has led to a successful network of 76 branches across six states, providing comprehensive real estate services. Our subsidiaries include Alliance Title & Escrow, AmeriTitle, Kittitas Title and Escrow, Momentum Title Agency, and Pacific Alliance Title.

About the Role

Are you a highly organized multitasker who thrives in a fast-paced environment? As an Administrative Assistant, you’ll be the backbone of our office operations, supporting teams, coordinating schedules, and ensuring everything runs smoothly. Whether you're early in your career or bringing years of experience, we welcome your energy and professionalism.

What You’ll Do

• Answer and route incoming calls and provide general information
• Manage calendars, coordinate meetings, and prepare reports
• Greet and assist visitors, ensuring a welcoming experience
• Prepare and format documents, presentations, and spreadsheets
• Maintain accurate records and databases
• Coordinate company events, meetings, and travel arrangements
• Support internal and external communications and inquiries
• Assist with mail distribution, front desk operations, and scheduling
• May assist with Escrow and/or Title Assistant functions

What You Bring

• High school diploma or equivalent required
• 1+ year of relevant administrative experience
• Excellent verbal and written communication skills
• Strong attention to detail and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Customer service mindset with a professional demeanor
• Comprehensive healthcare coverage
• Retirement savings plans with company match
• Generous paid time off and holiday
• Professional development and training opportunities