Administrative Assistant — Dynamic Office Support with Benefits

ADP, Inc.; Kalispell (MT); On-site; USD 54,443,000 - 63,039,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement plans with company match

Generous paid time off

Professional development opportunities

Job summary

Futura Title & Escrow in Kalispell, MT is hiring an Administrative Assistant to keep office operations running smoothly. You will support teams, manage calendars, greet visitors, prepare reports, and coordinate travel.

This role welcomes applicants at any career stage who are detail‑oriented and professional. Proficiency in Microsoft Office and strong communication skills are essential in a busy title insurance office.

Qualifications

• High school diploma or equivalent required.
• 1+ year of relevant administrative experience.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Customer service mindset with a professional demeanor.

Responsibilities

• Answer and route incoming calls and provide general information.
• Manage calendars, coordinate meetings, and prepare reports.
• Greet and assist visitors, ensuring a welcoming experience.
• Prepare and format documents, presentations, and spreadsheets.
• Maintain accurate records and databases.
• Coordinate company events, meetings, and travel arrangements.
• Support internal and external communications and inquiries.
• Assist with mail distribution, front desk operations, and scheduling.
• May assist with Escrow and/or Title Assistant functions.

Skills

Communication skills

Organizational skills

Customer service mindset

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Futura Title & Escrow in Kalispell, MT is hiring an Administrative Assistant to keep office operations running smoothly. You will support teams, manage calendars, greet visitors, prepare reports, and coordinate travel.

This role welcomes applicants at any career stage who are detail‑oriented and professional. Proficiency in Microsoft Office and strong communication skills are essential in a busy title insurance office.