Administrative Assistant

Texoma Management; Great Falls (MT); On-site; USD 32,000 - 46,000; Full time

Job summary

Texoma Management in Great Falls, MT is seeking an Administrative Assistant to provide daily on-site support, answer calls, greet visitors, and manage correspondence. The role requires maintaining organized filing systems, coordinating schedules, and assisting with the preparation of leases, reports, notices, and other documents for residents and clients.

You will help with data entry, basic record-keeping, and other office tasks to keep operations running smoothly, contributing to a

Qualifications

• Strong administrative and clerical support abilities.
• Professional phone etiquette and customer service.
• Clear verbal and written communication with residents and clients.
• Experience supporting managers or leadership is a plus.
• Proficiency with MS Office or Google Workspace and data entry.
• Attention to detail and organizational skills.

Responsibilities

• Answer and direct phone calls; greet visitors.
• Maintain filing systems, digital and physical.
• Schedule appointments and meetings.
• Prepare leases, reports, and notices.
• Assist with data entry and basic record-keeping.
• Support team to ensure smooth operations.

Skills

Administrative support

Phone etiquette

Effective communication

Data entry

Attention to detail

Organizational skills

Reliability and discretion

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Texoma Management owns and manages a diverse real estate portfolio with a primary focus on residential living. The company is dedicated to helping individuals and businesses find housing and commercial spaces that are tailored to their specific needs. Team members support residents and clients throughout the leasing and occupancy process, contributing to a welcoming and responsive customer experience. Texoma Management values professionalism, reliability, and strong service standards as it grows its presence in the real estate market.

Role Description

The Administrative Assistant is a full-time, on-site role based in Great Falls, MT. This position provides daily administrative and clerical support to office operations, including answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. The role involves maintaining organized digital and physical filing systems, scheduling appointments and meetings, and assisting with document preparation such as leases, reports, and notices. The Administrative Assistant will also support team members with data entry, basic record-keeping, and other office tasks to ensure smooth operations and a professional experience for residents and clients.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage office tasks, documentation, and filing systems.
• Professional Phone Etiquette to handle calls, direct inquiries, and provide courteous customer service.
• Effective Communication skills, including clear verbal and written communication with residents, clients, and team members.
• Experience with Executive Administrative Assistance or similar roles supporting managers or leadership is beneficial.
• Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and basic data entry.
• High attention to detail, strong organizational skills, and the ability to prioritize multiple tasks.
• Reliability, discretion, and a customer-focused mindset in a real estate or property management environment.
• High school diploma or equivalent required; additional coursework or certification in office administration is a plus.