Administrative Assistant: Office & HR Support

Charlotte County Public Schools; Punta Gorda (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Wellness Center onsite

Health benefits

Equal educational and employment机会

Job summary

Charlotte County Public Schools seeks an administrative clerk with strong office procedures and software skills to support clerical activities and HR/payroll processes. The role involves maintaining records, handling correspondence, and coordinating meetings in a school district environment.

Responsibilities include supervising clerical staff duties, managing databases, processing orders, and ensuring accurate data for reports.

Qualifications

• High school diploma or equivalent.
• Working knowledge of office procedures and software technology.

Responsibilities

• Use various software programs as related to job function.
• Prescribes duties to and monitors the work of clerical office personnel as directed by the administrator.
• Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by established classifications.
• Develops and maintains record-keeping systems.
• Maintains databases as needed and, specific to the work setting and content.
• Processes incoming correspondence as instructed.
• Clears files at designated intervals. Orders and maintains supplies as needed.
• Locates, removes, transfers, and distributes requested information; keeps records of materials transferred/distributed/removed.
• Computes data from listings, reports, or other records; assembles data for required reports.
• Carries out inventories where applicable.
• Types letters, memoranda, reports, statements, and other materials.
• Prepares and processes purchase orders.
• Operates office machines as required.
• Verifies work for accuracy.
• Drafts routine correspondence and reports.
• Schedules meetings and assists in preparing meeting materials.
• Maintains a schedule of appointments and events.
• Arranges for conferences and meetings as requested by the supervisor.
• Performs bookkeeping and other related tasks for human resource- and payroll functions.
• Welcomes visitors and screens callers; sorts and distributes mail.
• Screens and refers office calls; takes messages.
• Cross-trains co-workers in job-related responsibilities.
• Completes tasks related to posting, intake, hiring, evaluation, work hours, workers' compensation, and leaves.

Skills

Computer knowledge

Office software

Education

High school diploma or equivalent

Job description

Charlotte County Public Schools seeks an administrative clerk with strong office procedures and software skills to support clerical activities and HR/payroll processes. The role involves maintaining records, handling correspondence, and coordinating meetings in a school district environment.

Responsibilities include supervising clerical staff duties, managing databases, processing orders, and ensuring accurate data for reports.