School Administrative Assistant: Exec Support & Scheduling

First Ward Creative Arts Middle; Charlotte (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support under supervision for the assigned administrator. The role includes calendar management, mail handling, budgeting support, and records maintenance in a fast-paced school district environment.

The ideal candidate will have a high school diploma, clerical experience, and strong communication skills to work with internal and external stakeholders.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative support experience preferred.
• Equivalent combination of education and experience.
• Ability to work under close supervision and follow policies.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Skills

Public schools knowledge

Records maintenance

Communication skills

Budget monitoring

Education

High School diploma or equivalent

Clerical/administrative experience preferred

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support under supervision for the assigned administrator. The role includes calendar management, mail handling, budgeting support, and records maintenance in a fast-paced school district environment.

The ideal candidate will have a high school diploma, clerical experience, and strong communication skills to work with internal and external stakeholders.