Administrative Assistant I - District Office Support

Wilson STEM Academy; Charlotte (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support and assist assigned administrator under supervision. Responsibilities include maintaining calendars, preparing reports, handling inquiries, and coordinating school activities with confidentiality and professionalism.

Requirements include a high school diploma and clerical experience; knowledge of school policies and budget basics is preferred.

Qualifications

• Knowledge of public schools principles and practices.
• Knowledge of records preparation and maintenance.
• Knowledge of district policies, procedures, and standards.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to the assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls with confidentiality and professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.

Skills

Public schools knowledge

Record keeping

Policies and procedures

Accounts payable knowledge

Budget monitoring

Professional communication

Confidentiality

Initiative

Deadline-driven teamwork

Education

High School diploma or equivalent

Clerical or administrative office support experience

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support and assist assigned administrator under supervision. Responsibilities include maintaining calendars, preparing reports, handling inquiries, and coordinating school activities with confidentiality and professionalism.

Requirements include a high school diploma and clerical experience; knowledge of school policies and budget basics is preferred.