Administrative Assistant

Charlotte County Public Schools; Punta Gorda (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Wellness Center onsite

Health benefits

Equal educational and employment机会

Job summary

Charlotte County Public Schools seeks an administrative clerk with strong office procedures and software skills to support clerical activities and HR/payroll processes. The role involves maintaining records, handling correspondence, and coordinating meetings in a school district environment.

Responsibilities include supervising clerical staff duties, managing databases, processing orders, and ensuring accurate data for reports.

Qualifications

• High school diploma or equivalent.
• Working knowledge of office procedures and software technology.

Responsibilities

• Use various software programs as related to job function.
• Prescribes duties to and monitors the work of clerical office personnel as directed by the administrator.
• Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by established classifications.
• Develops and maintains record-keeping systems.
• Maintains databases as needed and, specific to the work setting and content.
• Processes incoming correspondence as instructed.
• Clears files at designated intervals. Orders and maintains supplies as needed.
• Locates, removes, transfers, and distributes requested information; keeps records of materials transferred/distributed/removed.
• Computes data from listings, reports, or other records; assembles data for required reports.
• Carries out inventories where applicable.
• Types letters, memoranda, reports, statements, and other materials.
• Prepares and processes purchase orders.
• Operates office machines as required.
• Verifies work for accuracy.
• Drafts routine correspondence and reports.
• Schedules meetings and assists in preparing meeting materials.
• Maintains a schedule of appointments and events.
• Arranges for conferences and meetings as requested by the supervisor.
• Performs bookkeeping and other related tasks for human resource- and payroll functions.
• Welcomes visitors and screens callers; sorts and distributes mail.
• Screens and refers office calls; takes messages.
• Cross-trains co-workers in job-related responsibilities.
• Completes tasks related to posting, intake, hiring, evaluation, work hours, workers' compensation, and leaves.

Skills

Computer knowledge

Office software

Education

High school diploma or equivalent

Job description

PCN 12163094PM

Calendar 215/Hrs 8

Paygrade 3 - $18.50/hr

Charlotte County Public Schools boasts a competitive compensation package* for employees. This package includes a robust employee benefits offering with access to plan options for supplemental and options plans. CCPS offers plan members an onsite Wellness Center. The Wellness Center provides no-cost preventative care, low-cost acute care appointments, behavioral health services, and prescription dispensing for select prescriptions at no additional cost!

Qualifications:

• High school diploma or equivalent


• A combination of training and experience, which provides a working knowledge of office procedures, software technology, and practice

Preferred Qualifications:

• Computer Knowledge and experience

*Such alternatives to the above qualification(s) as the Superintendent may find appropriate

Performance Responsibilities:

1. Use various software programs as related to job function.


2. Prescribes duties to and monitors the work of clerical office personnel as directed by the appropriate administrator.


3. Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by other established classifications.


4. Develops and maintains appropriate record-keeping systems.


5. Maintains databases as needed and, specific to the work setting and content.


6. Processes incoming correspondence as instructed.


7. Clears files at designated intervals. Orders and maintains supplies as needed.


8. Locates, removes, transfers, and distributes requested information’ keeps records of materials transferred/distributed/removed.


9. Computes data from listings, reports, or other records; assembles data in appropriate form for use in completing required reports.


10. Carries out inventories where applicable.


11. Types letters, memoranda, reports, statements, and other materials from copy or rough draft.


12. Prepares and processes purchase orders.


13. Operates office machines as required.


14. Verifies work for accuracy.


15. Drafts routine correspondence and reports as directed.


16. Schedules meetings and assists in preparing meeting materials.


17. Maintains a schedule of appointments and events.


18. Arranges for conferences and meetings as requested by the immediate supervisor.


19. Performs any bookkeeping and other related tasks associated with the position.


20. Welcomes visitors and arranges for their comfort; screens unexpected callers in accordance with pre-determined policy.


21. Sorts and distributes mail.


22. Screens and refers office calls; takes telephone messages.


23. Cross-trains co-workers in job-related responsibilities.


24. Completes required tasks associated with job posting, intake, hiring, evaluation, work hours, worker’s compensation, and personal leaves associated with human resource- and payroll functions.


25. Works under minimum supervision using standardized practices.


26. Performs other job-related functions consistent with the job goal.

Full job description can be found: https://www.yourcharlotteschools.net/job-descriptions

Compensation information can be found here: https://www.yourcharlotteschools.net/salary-schedule

Benefits information can be found here: https://www.yourcharlotteschools.net/health-benefits

AHCA Background Screening: AHCA

*Benefits eligibility will be determined and communicated to new hires during the onboarding process.

Charlotte County Public Schools promote Equal Educational and Employment Opportunities.

Employment is contingent upon successful completion of a drug screening, as outlined in our drug-free workplace policy - Charlotte County Public Schools Policy 3124.

Charlotte County Public Schools CONSIDERS VETERAN’S PREFERENCES FOR ALL POSITIONS IN ACCORDANCE WITH Florida Statute. 295.07.