Administrative Assistant – Office & Document Control

South Bay Sand Blasting and Tank Cleaning, Inc.; National City (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. located in San Diego, CA is a shipyard related subcontractor looking to hire an Administrative Assistant.

We are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, providing support to staff and managers in daily office needs. Must be in San Diego California; we are not looking to relocate candidates at this time.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management equipment, like printers and fax machines.
• Proficient in MS Office and enterprise systems (MS Excel, MS Word, Adobe Pro, MMS, Sage 300 CRE).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multi-task.
• 2+ years of experience as an administrator assistant or similar role.
• High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship.

Responsibilities

• Schedule meeting and take detailed minutes.
• Document control, organize, log, and maintain incoming and outgoing correspondence.
• Write and distribute email.
• Handle sensitive information in a confidential manner.
• Monitor deadlines and conditions to ensure all relevant tasks are completed.
• Develop and maintain a filing system.
• Handle multiple projects.
• Support staff and executives with clerical tasks.

Skills

Office Administration

MS Office

Communication

Time Management

Document Control

Multitasking

Education

High school diploma

GED or equivalent

Tools

MS Excel

MS Word

Adobe Pro

Sage 300 CRE

Job description

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. located in San Diego, CA is a shipyard related subcontractor looking to hire an Administrative Assistant.

We are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, providing support to staff and managers in daily office needs. Must be in San Diego California; we are not looking to relocate candidates at this time.