Administrative Assistant

South Bay Sand Blasting & Tank Cleaning; National City (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

South Bay Sand Blasting & Tank Cleaning, Inc. in San Diego, CA, is seeking an Administrative Assistant to join our shipyard-related team.

You will provide clerical support to staff and managers, manage communications, schedule meetings, and help maintain filing systems. The ideal candidate has 2+ years in an administrative role, strong MS Office and document-control skills, attention to detail, and the ability to handle confidential information.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role
• Proficient in MS Office and enterprise systems (MS Excel, MS Word, Adobe Pro, MMS, Sage 300 CRE)
• Excellent time management and ability to prioritize
• Attention to detail and problem-solving skills
• Excellent verbal and written communication
• Strong organizational skills with the ability to multi-task
• Ability to read technical English

Responsibilities

• Schedule meetings and take detailed minutes
• Document control, organize, log, and maintain correspondence
• Write and distribute email
• Handle sensitive information confidentially
• Monitor deadlines and ensure tasks are completed
• Develop and maintain a filing system
• Handle multiple projects
• Support staff and executives with clerical tasks

Skills

Administrative support

MS Office

Time management

Communication skills

Document control

Clerical tasks

Multitasking

Education

High school diploma or GED

Bachelor's degree

Trade school or apprenticeship

Tools

Excel

Word

Adobe Pro

MMS

Sage 300 CRE

Job description

Job Description

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. located in San Diego, CA is a shipyard related subcontractor looking to hire an Administrative Assistant.

Job Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our staff, and managers in daily office needs. The ideal candidate should have excellent oral and written communication skills.

Must be in San Diego California, we are not looking to relocate candidates at this time.

Responsibilities:

• Schedule meeting and take detailed minutes
• Document control, organize, log, and maintain incoming and outgoing correspondence
• Write and distribute email
• Handle sensitive information in a confidential manner
• Monitor deadlines and conditions to ensure all relevant tasks are completed
• Develop and maintain a filing system
• Handle multiple projects
• Support staff and executives with clerical tasks

Requirements and Skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management equipment, like printers and fax machines
• Proficient in MS office and enterprise systems (MS Excel, MS Word, Adobe Pro, MMS, Sage 300 CRE)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multi-task
• 2+ years of experience as an administrator assistant or similar role

Education Requirements:

• High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship

Working Environment and Physical Demands:

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other requirements:

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S.

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time