Administrative Assistant & Office Coordinator

South Bay Sand Blasting & Tank Cleaning; National City (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

South Bay Sand Blasting & Tank Cleaning, Inc. in San Diego, CA, is seeking an Administrative Assistant to join our shipyard-related team.

You will provide clerical support to staff and managers, manage communications, schedule meetings, and help maintain filing systems. The ideal candidate has 2+ years in an administrative role, strong MS Office and document-control skills, attention to detail, and the ability to handle confidential information.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role
• Proficient in MS Office and enterprise systems (MS Excel, MS Word, Adobe Pro, MMS, Sage 300 CRE)
• Excellent time management and ability to prioritize
• Attention to detail and problem-solving skills
• Excellent verbal and written communication
• Strong organizational skills with the ability to multi-task
• Ability to read technical English

Responsibilities

• Schedule meetings and take detailed minutes
• Document control, organize, log, and maintain correspondence
• Write and distribute email
• Handle sensitive information confidentially
• Monitor deadlines and ensure tasks are completed
• Develop and maintain a filing system
• Handle multiple projects
• Support staff and executives with clerical tasks

Skills

Administrative support

MS Office

Time management

Communication skills

Document control

Clerical tasks

Multitasking

Education

High school diploma or GED

Bachelor's degree

Trade school or apprenticeship

Tools

Excel

Word

Adobe Pro

MMS

Sage 300 CRE

Job description

South Bay Sand Blasting & Tank Cleaning, Inc. in San Diego, CA, is seeking an Administrative Assistant to join our shipyard-related team.

You will provide clerical support to staff and managers, manage communications, schedule meetings, and help maintain filing systems. The ideal candidate has 2+ years in an administrative role, strong MS Office and document-control skills, attention to detail, and the ability to handle confidential information.