Administrative Assistant: Document Control & Office Support

South Bay Sand Blasting and Tank Cleaning; National City (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. in San Diego, CA is seeking a responsible Administrative Assistant to support staff and managers with a variety of clerical tasks in a busy shipyard-related office.

The ideal candidate will have strong written and verbal communication, excellent time management, and experience with MS Office and office equipment. Must be able to handle confidential information, manage deadlines, document control, and multi‑task across several projects.

Qualifications

• Experience as Administrative Assistant or Office Admin is required.
• Proficient with MS Office and enterprise systems.
• Excellent time management and ability to prioritize tasks.
• Attention to detail and strong problem solving.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multi-task.
• Minimum 2+ years in an administrative role.

Responsibilities

• Schedule meetings and take detailed minutes.
• Document control, organize, log and maintain correspondence.
• Write and distribute email.
• Handle sensitive information confidentially.
• Monitor deadlines and ensure tasks are completed.
• Develop and maintain filing system.
• Support staff and executives with clerical tasks.
• Manage multiple projects concurrently.

Skills

Administrative experience

MS Office

Time management

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Education

High school diploma or GED

Bachelor's degree / Vocational training

Tools

MS Excel

MS Word

Adobe Pro

MMS

Sage 300 CRE

Job description

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. in San Diego, CA is seeking a responsible Administrative Assistant to support staff and managers with a variety of clerical tasks in a busy shipyard-related office.

The ideal candidate will have strong written and verbal communication, excellent time management, and experience with MS Office and office equipment. Must be able to handle confidential information, manage deadlines, document control, and multi‑task across several projects.