Office Coordinator

South Bay Sand Blasting & Tank Cleaning; Kent (WA); On-site; USD 40,000 - 58,000; Full time

Job summary

SOUTH BAY SAND BLASTING & TANK CLEANING, INC. located in Kent, WA is seeking an Office Coordinator to support directors and supervisors with daily administrative tasks.

The ideal candidate will have excellent oral and written communication skills and experience in handling confidential information. The role requires strong organizational abilities, proficiency in MS Office, and the ability to prioritize multiple projects in a fast-paced environment.

Qualifications

• Administrative or office support experience is required.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and multitasking abilities; capable of meeting deadlines.

Responsibilities

• Manage incoming calls, greet visitors, and provide general office support.
• Process, scan, organize, and maintain contracts, correspondence, and records.
• Draft emails, memos, and reports; prepare and track regular operational updates.
• Maintain filing systems (digital and physical) and monitor deadlines.

Skills

Office coordination

MS Office

Time management

Communication skills

Bilingual Spanish/English

Attention to detail

Confidential information handling

Education

High school diploma or GED

BA or technical degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SOUTH BAY SAND BLASTING & TANK CLEANING, INC. located in Kent, WA is a shipyard-related subcontractor looking to hire an Office Coordinator.

Job Summary

We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties include providing support for our directors and supervisors in daily office needs. The ideal candidate should have excellent oral and written communication skills.

Responsibilities

• Manage incoming phone calls, greet visitors, and provide general office support.
• Process, scan, organize, and maintain contracts, correspondence, and company records.
• Draft and distribute emails, memos, reports, and other administrative documents.
• Assist with preparation and tracking of regularly scheduled reports and operational updates.
• Maintain organized digital and physical filing systems.
• Monitor deadlines, action items, and administrative requirements to ensure timely completion.
• Coordinate meetings, interviews, schedules, and office communications.
• Support office staff, management, and field supervisors with administrative and clerical tasks.
• Assist with tracking equipment records, vehicle documentation, material requests, and operational logs.
• Handle confidential and sensitive information with professionalism and discretion.
• Support multiple projects and shift priorities in a fast-paced environment.
• Assist with office supply management, vendor coordination, and general administrative support functions.
• Support special projects and additional administrative tasks assigned.

Requirements and Skills

• Proven experience as an Administrative Assistant, Office Coordinator, or similar administrative role.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Bilingual – Spanish and English
• Strong attention to detail and problem-solving abilities.
• Ability to prioritize tasks and adapt in a fast-paced operational environment.
• Professional demeanor with the ability to handle confidential information.
• Familiarity with office equipment and administrative procedures.
• Minimum of 2 years of administrative or office support experience preferred.

Education Requirements:

• High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship
• College degree preferred

Working Environment and Physical Demands:

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other requirements:

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S.

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time