Administrative Assistant

South Bay Sand Blasting and Tank Cleaning; National City (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. in San Diego, CA is seeking a responsible Administrative Assistant to support staff and managers with a variety of clerical tasks in a busy shipyard-related office.

The ideal candidate will have strong written and verbal communication, excellent time management, and experience with MS Office and office equipment. Must be able to handle confidential information, manage deadlines, document control, and multi‑task across several projects.

Qualifications

• Experience as Administrative Assistant or Office Admin is required.
• Proficient with MS Office and enterprise systems.
• Excellent time management and ability to prioritize tasks.
• Attention to detail and strong problem solving.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multi-task.
• Minimum 2+ years in an administrative role.

Responsibilities

• Schedule meetings and take detailed minutes.
• Document control, organize, log and maintain correspondence.
• Write and distribute email.
• Handle sensitive information confidentially.
• Monitor deadlines and ensure tasks are completed.
• Develop and maintain filing system.
• Support staff and executives with clerical tasks.
• Manage multiple projects concurrently.

Skills

Administrative experience

MS Office

Time management

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Education

High school diploma or GED

Bachelor's degree / Vocational training

Tools

MS Excel

MS Word

Adobe Pro

MMS

Sage 300 CRE

Job description

Job Description

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. located in San Diego, CA is a shipyard related subcontractor looking to hire an Administrative Assistant.

Administrative Assistant.

Job Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our staff, and managers in daily office needs. The ideal candidate should have excellent oral and written communication skills.

Must be in San Diego California, we are not looking to relocate candidates at this time.

Responsibilities

• Schedule meeting and take detailed minutes
• Document control, organize, log, and maintain incoming and outgoing correspondence
• Write and distribute email
• Handle sensitive information in a confidential manner
• Monitor deadlines and conditions to ensure all relevant tasks are completed
• Develop and maintain a filing system
• Handle multiple projects
• Support staff and executives with clerical tasks

Requirements And Skills

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management equipment, like printers and fax machines
• Proficient in MS office and enterprise systems (MS Excel, MS Word, Adobe Pro, MMS, Sage 300 CRE)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multi-task
• 2+ years of experience as an administrator assistant or similar role

Education Requirements

• High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship

Working Environment And Physical Demands

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S.

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time

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