Administrative Assistant - Jackson Heart Study

University of Mississippi Medical Center; Jackson (MS); On-site; USD 21,000 - 29,000; Full time

Job summary

The University of Mississippi Medical Center seeks an Administrative Assistant for the Jackson Heart Study to provide comprehensive administrative support in the SOM-Medicine-JHS Clinical Research department. The role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the department functions efficiently.

Responsibilities include office management, scheduling, correspondence, documentation, event

Qualifications

• Degree (Associate or Bachelor) or high school diploma/GED with two years of customer service or administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong written and verbal communication and time-management skills.

Responsibilities

• Office management: maintain supplies, inventory, and a professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for department staff and faculty.
• Communication: handle emails, phone calls, and mail; serve as a point of contact for internal and external stakeholders.
• Documentation: prepare, edit, and distribute documents, reports, and presentations; maintain accurate records.
• Event coordination: assist in planning departmental events, seminars, and workshops.
• Financial support: process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data management: maintain databases and generate reports as needed.
• Support services: provide administrative support to faculty, staff, and students; assist with special projects.
• The duties listed are general in nature and are examples of duties and responsibilities performed and are not exclusive; management may change duties.

Skills

Microsoft Office

Organizational skills

Time management

Written and verbal communication

Discretion with confidential info

Attention to detail

Multitasking

Medical terminology familiarity

Education

Degree (Associate or Bachelor) or HS Diploma/GED

Job description

Job Requisition ID

R00053040

Job Category

Clerical and Customer Service

Organization

SOM-Medicine-JHS Clinical Research

Location/s

Main Campus Jackson

Job Title

Administrative Assistant - Jackson Heart Study

Job Summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education And Experience Required

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses Or Registration Required

N/A

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type

FLSA Designation/Job Exempt:
No

Pay Class

Hourly

FTE %

100

Benefits Eligibility

Grant Funded

Job Posting Date

08/11/2026