Administrative Assistant / Office Coordinator

Miconestaffing; Sparks (NV); Presencial; USD 21.000 - 34.000; Jornada completa

Descripción de la vacante

Miconestaffing in Sparks, NV (USA Parkway area) is seeking an Administrative Assistant / Office Coordinator to support daily operations, accounting tasks, and interdepartmental coordination.

Key duties include accounts payables/receivables, data entry, mail handling, and meeting support, with strong emphasis on organization and confidentiality.

Formación

• Experience in administrative or office support.
• Experience with Accounts Payable and Accounts Receivable.
• Familiarity with QuickBooks preferred.
• Strong computer and data entry skills.
• Proficiency in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Ability to multitask across departments.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain accurate records and handle confidential information.

Responsabilidades

• Assist with Accounts Payable (A/P) and Accounts Receivable (A/R), including invoice processing, financial data entry, payment documentation, and record maintenance.
• Perform accurate data entry and administrative support for multiple departments.
• Maintain document control systems, ensuring accurate filing, organization, and accessibility of company records.
• Manage incoming and outgoing mail and correspondence, including FedEx, UPS, and other shipping services.
• Greet and check in visitors, vendors, and guests while maintaining a professional reception area.
• Coordinate meeting logistics, including ordering lunches, preparing materials, and supporting internal meetings.
• Assist with processing work orders, purchase orders, and creating operational labels.
• Attend meetings and prepare accurate meeting minutes and documentation.
• Utilize QuickBooks for accounting-related administrative tasks, data entry, and financial recordkeeping.
• Provide general office and administrative support to ensure smooth daily operations.

Conocimientos

Accounts Payable

Accounts Receivable

QuickBooks

Microsoft Office

Data Entry

Organizational Skills

Communication Skills

Descripción del empleo

Administrative Assistant / Office Coordinator

Pay: Up to $25.00 per hour
Schedule: Monday-Friday | 8:00 AM start time

Location: USA Parkway

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive office and departmental support in a professional business environment. This position will support daily administrative operations, accounts payable and receivable, document management, and internal coordination while ensuring efficient communication and workflow across multiple departments.

Key Responsibilities

• Assist with Accounts Payable (A/P) and Accounts Receivable (A/R), including invoice processing, financial data entry, payment documentation, and record maintenance.
• Perform accurate data entry and administrative support for multiple departments.
• Maintain document control systems, ensuring accurate filing, organization, and accessibility of company records.
• Manage incoming and outgoing mail and correspondence, including FedEx, UPS, and other shipping services.
• Greet and check in visitors, vendors, and guests while maintaining a professional reception area.
• Coordinate meeting logistics, including ordering lunches, preparing materials, and supporting internal meetings.
• Assist with processing work orders, purchase orders, and creating operational labels.
• Attend meetings and prepare accurate meeting minutes and documentation.
• Utilize QuickBooks for accounting-related administrative tasks, data entry, and financial recordkeeping.
• Provide general office and administrative support to ensure smooth daily operations.

Qualifications & Skills

• Previous administrative or office support experience preferred.
• Experience with Accounts Payable and Accounts Receivable.
• Familiarity with QuickBooks preferred.
• Strong computer skills and accurate data entry abilities.
• Proficiency in Microsoft Office and general business applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize responsibilities across multiple departments.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain accurate records and handle confidential information.

Employment Requirements

• Must be able to successfully pass a 7-year background check.
• Must be able to successfully pass a pre-employment drug screening.