Administrative Assistant & Office Coordinator

Employnet, Inc.; San Jose (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Employnet, Inc. is seeking an Administrative Assistant to provide administrative support to the Division and/or departments. You will act as liaison, support internal and external clients, and manage day-to-day administrative tasks and communications.

The role requires an Associate degree in Business Administration or related discipline and at least 2 years of office experience, with strong computer and Microsoft Office skills and attention to detail.

Qualifications

• 2+ years' experience in office administrative work
• Associate degree in Business Administration or related discipline
• Strong communication skills and organization abilities

Responsibilities

• Act as liaison between supervisor and others (departments, external contacts, vendors, clients, etc.).
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department.
• Arrange schedules for management staff.
• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Provide support by photocopying, filing, and sending faxes as needed.
• Pull and put files into dead storage as required.

Skills

Oral and written communication

Multitasking

Attention to detail

Team collaboration

Education

Associate degree in Business Administration

Tools

Microsoft Office Suite

Oracle

Job description

Employnet, Inc. is seeking an Administrative Assistant to provide administrative support to the Division and/or departments. You will act as liaison, support internal and external clients, and manage day-to-day administrative tasks and communications.

The role requires an Associate degree in Business Administration or related discipline and at least 2 years of office experience, with strong computer and Microsoft Office skills and attention to detail.