Administrative Assistant

Employnet; San Jose (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Employnet, Inc. is seeking an Administrative Assistant to provide administrative support to the Division and/or departments. You will act as liaison, support internal and external clients, and manage day-to-day administrative tasks and communications.

The role requires an Associate degree in Business Administration or related discipline and at least 2 years of office experience, with strong computer and Microsoft Office skills and attention to detail.

Qualifications

• 2+ years' experience in office administrative work
• Associate degree in Business Administration or related discipline
• Strong communication skills and organization abilities

Responsibilities

• Act as liaison between supervisor and others (departments, external contacts, vendors, clients, etc.).
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department.
• Arrange schedules for management staff.
• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Provide support by photocopying, filing, and sending faxes as needed.
• Pull and put files into dead storage as required.

Skills

Oral and written communication

Multitasking

Attention to detail

Team collaboration

Education

Associate degree in Business Administration

Tools

Microsoft Office Suite

Oracle

Job description

YOUR NEXT OPPORTUNITY:

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments assigned. This position will provide general assistance to all levels of staff.

WHAT YOU'LL DO:

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).


• Provide prompt and professional service to all internal and external clients.


• Prepares and distributes internal communications and serves as a central clearing position for general information.


• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.


• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.


• Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.


• Coordinate and initiate meetings and travel arrangements for the Department.


• Arrange schedules for management staff.


• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.


• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.


• Provide support by photocopying, filing, and sending faxes as needed.


• Pull and put files into dead storage as required.

WHAT YOU BRING TO US:

• Associate degree in Business Administration or related discipline


• Minimum 2 years' experience in office administrative work


• Can be a combination of education, training, and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored


• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred


• Prioritize and manage multiple tasks, changing priorities as necessary


• Work under pressure and adapt to changing requirements with a positive attitude


• Oral and written communication skills as required for the position


• Self-motivated, proactive and an effective team player


• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Pay:

Up to $25.00 per hour depending on experience

Hours/Days:

7:00 AM - 4:00 PM Monday - Friday rotating Sundays

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