Administrative Assistant & Office Coordinator

YMCA of Silicon Valley; Cupertino (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

YMCA of Silicon Valley is seeking an Administrative Assistant to perform a variety of office duties and support the administrative department. Responsibilities include answering phones, managing emails, processing invoices, and maintaining records.

This full-time role requires strong organization, communication skills, and proficiency in MS Office. Prior front desk experience and English/Spanish bilingual ability are preferred, with payroll and donor entry tasks as part of duties.

Qualifications

• 1 year of office/administrative experience.
• Strong organizational and communication (oral and written) skills.
• Must be able to make sound, independent decisions.
• Proficient with standard office equipment (computer, phone, etc.).
• Proficient in MS Office, especially Outlook and Excel.
• Experience at a front desk/answering phones preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Answer phones and manage general email boxes.
• Provide professional customer service; handle inquiries and questions.
• Process invoices and manage clerical paperwork.
• Type, copy, file, track documents, and generate reports.
• Inventory and track contracts and payments.
• Assist with event planning and volunteer coordination.
• Support hiring administration and YMCA CRM pledge/donation entries.

Skills

Phone handling

Customer service

Organizational skills

Communication skills

Bilingual (EN/SP) preferred

Tools

MS Office (Outlook, Excel)

Job description

YMCA of Silicon Valley is seeking an Administrative Assistant to perform a variety of office duties and support the administrative department. Responsibilities include answering phones, managing emails, processing invoices, and maintaining records.

This full-time role requires strong organization, communication skills, and proficiency in MS Office. Prior front desk experience and English/Spanish bilingual ability are preferred, with payroll and donor entry tasks as part of duties.