Administrative Assistant — Front Desk & Events

YMCA of the Cedar Rapids Metro Area; Cupertino (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Northwest YMCA is seeking an Administrative Assistant to perform a variety of clerical and administrative duties. You will handle phones, emails, invoicing, document organization, and assist with event planning and volunteer coordination.

The role requires at least 1 year of office experience, strong organizational and communication skills, and proficiency in MS Office. A front desk background and bilingual English/Spanish are a plus.

Qualifications

• 1 year of office/administrative experience.
• Strong organizational and communication skills in a busy environment.
• Ability to make sound independent decisions.
• General knowledge of standard office equipment (computer, phone/fax, copier, printer, postage).
• MS Office, especially Outlook and Excel proficiency.
• Experience at a front desk and answering phones is preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Answer phones and manage general email boxes.
• Process invoices and handle clerical tasks.
• Type, file, track documents and contracts, and generate reports.
• Assist with fee collection from individuals and organizations.
• Help with event planning and volunteer coordination.
• Support program directors with administrative tasks and hiring processes.

Skills

Organizational skills

Communication skills

Decision making

Front desk experience

Bilingual preferred

Tools

MS Office (Outlook & Excel)

Job description

Northwest YMCA is seeking an Administrative Assistant to perform a variety of clerical and administrative duties. You will handle phones, emails, invoicing, document organization, and assist with event planning and volunteer coordination.

The role requires at least 1 year of office experience, strong organizational and communication skills, and proficiency in MS Office. A front desk background and bilingual English/Spanish are a plus.