Executive Administrative Assistant, Finance & Budget

Penn State; Hershey (PA); On-site; USD 49,000 - 71,000; Full time

Job summary

Penn State College of Medicine in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive support and oversee daily operations of the Office of Finance and Budget. This on-site role requires coordinating schedules, travel, communications, and confidential materials.

The ideal candidate will have an Associate Degree with 4+ years of relevant experience; a Bachelor's degree is preferred. Clearances are required; remote work is not guaranteed. Monday–Friday on site in Hershey.

Qualifications

• Excellent written and verbal communication skills with ability to handle sensitive information.
• Strong organizational and time management skills with calendar, travel, meetings, deadlines management.
• Professional judgment, discretion, and confidentiality with executive leadership and stakeholders.
• Ability to build professional relationships across College of Medicine, Penn State Health, Penn State University, and external offices.
• Project management skills including planning, coordinating, and executing projects, events, reports, databases, newsletters.

Responsibilities

• Provide executive, administrative, and advisory support to senior leadership.
• Manage calendar and travel schedules for the Assistant VP for Finance and Budget/Controller.
• Oversee daily operations of the Office of Finance and Budget and related communications/reports.
• Coordinate confidential materials and communications with internal and external stakeholders.
• Supervise administrative staff and provide backup support as needed.

Skills

Communication

Organization

Discretion

Relationship Building

Project Management

Leadership

Independent Work

Problem Solving

Education

Associate Degree

Bachelor's Degree Preferred

Job description

Penn State College of Medicine in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive support and oversee daily operations of the Office of Finance and Budget. This on-site role requires coordinating schedules, travel, communications, and confidential materials.

The ideal candidate will have an Associate Degree with 4+ years of relevant experience; a Bachelor's degree is preferred. Clearances are required; remote work is not guaranteed. Monday–Friday on site in Hershey.