Executive Administrative Supervisor – Finance & Budget

Penn State University; Hershey (PA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Penn State College of Medicine in Hershey, PA is seeking an Administrative Assistant Supervisor to serve as the primary administrative support and liaison for the Assistant Vice President for Finance and Budget/Controller. This role will also back up the Dean’s Executive Assistant to ensure continuity of support.

The ideal candidate will have strong communication, organizational, and supervisory skills, with the ability to manage calendars, travel, and confidential information across

Qualifications

• Associate Degree with 4+ years of related experience or equivalent.
• No certifications required.

Responsibilities

• Provide executive, administrative, and advisory support across the organization.
• Manage the AVP's calendar and travel.
• Oversee Office of Finance and Budget operations, including communications, reports, and databases.
• Coordinate confidential information to multiple stakeholders.
• Supervise administrative staff and back up the Dean’s Executive Assistant as needed.
• Lead special projects and assist with on-site visits and events.

Skills

Communication

Organization

Time management

Discretion

Project management

Education

Associate degree

Bachelor's degree preferred

Job description

The Penn State College of Medicine in Hershey, PA is seeking an Administrative Assistant Supervisor to serve as the primary administrative support and liaison for the Assistant Vice President for Finance and Budget/Controller. This role will also back up the Dean’s Executive Assistant to ensure continuity of support.

The ideal candidate will have strong communication, organizational, and supervisory skills, with the ability to manage calendars, travel, and confidential information across