Executive Administrative Supervisor – Finance & Budget

The Pennsylvania State University; United States; On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Penn State College of Medicine in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive support and act as principal liaison for the Finance and Budget leadership. This full-time role ensures continuity of administrative operations within the Dean’s Office.

Key duties include calendar and travel management, staff supervision, confidential correspondence, and coordination of finance projects and university-wide communications with senior leaders and external offices.

Qualifications

• Associate degree and 4+ years of experience or equivalent.
• Strong written and verbal communication skills.
• Ability to manage executive calendars and travel.
• Ability to handle confidential information with discretion.

Responsibilities

• Providing executive, administrative, and advisory support.
• Managing the Assistant Vice President's calendar and travel.
• Overseeing daily functions of the Office of Finance and Budget.
• Supervising administrative staff and coordinating special projects.
• Backup support to the Dean’s Executive Assistant as needed.

Skills

Written & verbal communication

Calendar & travel management

Discretion & confidentiality

Relationship building

Project coordination

Leadership & supervision

Independent work

Education

Associate degree

Bachelor's degree preferred

Job description

The Penn State College of Medicine in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive support and act as principal liaison for the Finance and Budget leadership. This full-time role ensures continuity of administrative operations within the Dean’s Office.

Key duties include calendar and travel management, staff supervision, confidential correspondence, and coordination of finance projects and university-wide communications with senior leaders and external offices.