Executive Administrative Assistant Supervisor — Finance & Budget

The Pennsylvania State University; Hershey (PA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Tuition assistance 75% discount

Full benefits package

On-site position

Job summary

The Pennsylvania State University in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive, administrative, and advisory support for the AVP for Finance and Budget/Controller of the Penn State College of Medicine. This role also backs the Dean's Executive Assistant to ensure continuity of support.

Responsibilities include managing calendars, travel, office operations, and coordinating confidential information with key internal and external stakeholders.

Qualifications

• Associate degree required with 4+ years of related experience.
• Bachelor’s degree preferred.

Responsibilities

• Provide executive, administrative, and advisory support in all facets of the organization.
• Manage the Assistant Vice President's calendar and travel schedule.
• Oversee daily functions and operations of the Office of Finance and Budget, including reports and databases.
• Supervise and oversee administrative support staff.
• Coordinate highly sensitive information and communications with internal and external stakeholders.
• Support Dean’s Office continuity with backup assistance as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Supervisory leadership

Project coordination

Meeting planning

Problem solving

Education

Associate Degree

Bachelor's Degree Preferred

Job description

The Pennsylvania State University in Hershey, PA seeks an Administrative Assistant Supervisor to provide executive, administrative, and advisory support for the AVP for Finance and Budget/Controller of the Penn State College of Medicine. This role also backs the Dean's Executive Assistant to ensure continuity of support.

Responsibilities include managing calendars, travel, office operations, and coordinating confidential information with key internal and external stakeholders.